Who we are

NxtStride Finland Oy (Business ID: 3456649-1) is the data controller for personal data processed through Title.Stream and Sports-Veritas.com. We are a Finnish company building digital recognition infrastructure for sports within the IOC-recognised family.

Our registered address is Töölönkatu 11-15 A 117 a, 00100 Helsinki, Finland. For all data protection enquiries, contact us at contact@nxtstride.com.

Our supervisory authority is the Office of the Data Protection Ombudsman (Tietosuojavaltuutetun toimisto), PO Box 800, 00531 Helsinki, Finland (tietosuoja.fi).

What our platforms do and why it matters

Title.Stream and Sports-Veritas.com exist to make athletic achievement in practitioner sports visible, discoverable, and permanent. In many sports within the IOC-recognised family, athletes can win world championships and remain invisible in practical digital terms. Results are published as administrative records that are not indexed, not linked, and not persistent. Our platforms close that gap.

This mission shapes how we handle personal data. The personal data we process — primarily the names and competition results of athletes — is already in the public domain by virtue of the relevant federation’s own publication of event results. We structure, index, and maintain this data so that it becomes findable, linkable, and durable. We do this because we believe that athletes who commit to serious competition deserve a persistent public record of their achievement, and because no other infrastructure exists to provide one in these sports.

We do not operate an advertising platform. We do not serve targeted advertising. We do not profile users for commercial purposes. We do not sell personal data.

What personal data we process

Achievement data

This is the core of what we do. Achievement data includes athlete names as they appear in official competition results, competition placements and times, event names, dates, locations, and disciplines, sport and federation affiliations, and, where publicly available, athlete nationality and age category.

This data is derived from competition results that the relevant international federation has already published. We do not collect achievement data directly from athletes. We receive it from federations or derive it from their published results.

Federation and contributor data

Where federation staff, continental confederation representatives, or editorial contributors access the platforms in an operational capacity, we process their name, email address, organisational role and federation affiliation, and platform activity logs.

Website visitor data

When you visit our platforms, we may process your IP address (anonymised for analytics), browser type and device information, pages visited and time spent, and referring URL.

We do not use this data to identify individual visitors. We do not use third-party advertising trackers.

Legal basis for processing

We process personal data under the following legal bases within Article 6(1) of the GDPR.

Public interest — Article 6(1)(e)

The processing of achievement data is carried out in the public interest. International sports federations within the IOC-recognised family are entrusted with organising competition and publishing results. When those results exist only as transient administrative records, the public interest in authentic, discoverable, and persistent records of athletic achievement is not served. Our platforms fulfil a function that neither the federations nor mainstream media currently provide at scale: the structured, indexed, permanent publication of competition results in sports where no alternative exists.

This legal basis applies to the processing of athlete names and competition results that are already in the public domain through federation publication.

Legitimate interest — Article 6(1)(f)

We rely on legitimate interest for the processing of website visitor data for platform analytics and security, federation and contributor data for platform operation and quality assurance, and the distribution of achievement data through search indexing, data licensing, and API access, where this serves the broader recognition mission.

Our legitimate interest assessment considers that the data subjects are athletes competing in organised, sanctioned competition who have a reasonable expectation that their results will be published; that the processing is limited to data already in the public domain; that the processing directly serves the interests of the data subjects by making their achievements discoverable; and that we do not use the data for purposes unrelated to sports recognition.

Contract performance — Article 6(1)(b)

We rely on contract performance for the processing of federation staff data where necessary to deliver services under a Federation Services Agreement.

Consent — Article 6(1)(a)

We rely on consent only where specifically required, such as for optional newsletter subscriptions or direct communications not related to an existing contractual relationship. Where we rely on consent, you may withdraw it at any time by contacting us at contact@nxtstride.com.

How we use achievement data

Achievement data is used to publish structured, search-engine-indexed achievement announcements on Title.Stream; to develop editorial content contextualising athletic achievement on Sports-Veritas.com; to maintain a persistent, discoverable record of competition results; and to make structured achievement data available to third parties through data licensing, search indexing, or API access.

When achievement data is made available to third parties, we credit the relevant federation as the sanctioning body and ensure that its use is consistent with the recognition mission described above. We do not sell individual athlete profiles. We do not provide achievement data for purposes unrelated to sports recognition, statistical analysis, or historical record.

Data retention

Achievement data

Achievement data is retained indefinitely. This is not an oversight; it is the purpose of the platforms. The entire value of structured achievement records lies in their permanence. An athlete’s world championship result does not become less significant over time, and removing it from the public record would undermine the recognition these platforms exist to provide.

This indefinite retention is consistent with the public interest basis under which achievement data is processed. The data is limited to publicly available competition results and does not include private personal information. Athletes who wish to understand their rights in relation to this data should see the section on data subject rights below.

Federation and contributor data

Federation staff and contributor data is retained for the duration of the relevant Federation Services Agreement and for twelve (12) months after its expiry or termination, after which it is deleted unless retention is required by law.

Website visitor data

Anonymised analytics data is retained for twenty-four (24) months. Server logs containing IP addresses are retained for ninety (90) days for security purposes and then deleted.

Data sharing

We share personal data only in the following circumstances.

Achievement data is shared with search engines through standard indexing (this is fundamental to the platform’s purpose), with data licensees under agreements that require use consistent with the recognition mission, and with the public, as published content on freely accessible platforms.

Federation and contributor data may be shared with infrastructure providers (hosting, email, analytics) acting as data processors under written agreements that require GDPR-compliant processing.

We do not sell personal data to third parties. We do not share personal data with advertisers. We do not share personal data with data brokers.

International transfers

Our platforms serve a global audience and we work with international sports federations across all continents. Where personal data is transferred outside the European Economic Area, we ensure that appropriate safeguards are in place, including standard contractual clauses approved by the European Commission, adequacy decisions where applicable, or other mechanisms permitted under Chapter V of the GDPR.

Achievement data published on the platforms is publicly accessible worldwide. This is inherent to the platform’s purpose of making athletic achievement discoverable.

Data security

We implement appropriate technical and organisational measures to protect personal data against unauthorised access, alteration, disclosure, or destruction. These measures include encryption of data in transit and at rest, access controls limiting data access to authorised personnel, regular security reviews of platform infrastructure, and incident response procedures for potential data breaches.

In the event of a personal data breach that poses a risk to the rights and freedoms of data subjects, we will notify the Office of the Data Protection Ombudsman within 72 hours and, where required, notify affected individuals without undue delay.

Your rights

Under the GDPR, you have the following rights in relation to your personal data.

Right of access. You may request a copy of the personal data we hold about you.

Right to rectification. You may request correction of inaccurate personal data. For achievement data, correction requests are referred to the relevant federation, which is responsible for the accuracy of competition results.

Right to erasure. You may request deletion of your personal data. However, the right to erasure is not absolute. For achievement data processed in the public interest under Article 6(1)(e), we may decline erasure requests where the processing remains necessary for the public interest purpose. Competition results are part of the authenticated historical record of the sport, and their removal would undermine the integrity of that record for all stakeholders. We assess each request individually and on its merits.

Right to restriction. You may request that we restrict processing of your personal data while a complaint or rectification request is being resolved.

Right to object. You may object to processing based on public interest or legitimate interest. Where you object, we will assess whether our compelling legitimate grounds override your interests, rights, and freedoms.

Right to data portability. Where processing is based on consent or contract performance and carried out by automated means, you may request your data in a structured, commonly used, machine-readable format.

Right to lodge a complaint. You may lodge a complaint with the Office of the Data Protection Ombudsman (tietosuoja.fi) or with the supervisory authority in your country of residence.

To exercise any of these rights, contact us at contact@nxtstride.com. We will respond within one month. Where requests are complex or numerous, we may extend this period by a further two months, and will inform you of any extension within the first month.

Cookies and tracking

We use only essential and analytics cookies. We do not use advertising or tracking cookies.

Essential cookies are necessary for the platforms to function and cannot be disabled. They handle session management and security.

Analytics cookies help us understand how visitors use the platforms so we can improve them. Analytics data is anonymised and not linked to individual users. You can disable analytics cookies through your browser settings without affecting platform functionality.

We do not participate in cross-site tracking. We do not share cookie data with third parties for advertising purposes.

Children

Our platforms are not directed at children under the age of 16. We do not knowingly collect personal data from children under 16 beyond what appears in publicly available competition results. Where competition results include athletes under 16, this data is processed under the same public interest basis as all achievement data and is limited to the information published by the relevant federation.

Changes to this policy

We may update this Privacy Policy from time to time. Material changes will be posted on this page with an updated date. Where changes affect the legal basis or purposes of processing, we will provide prominent notice.

Contact

For all data protection enquiries, requests to exercise your rights, or complaints:

NxtStride Finland Oy
Töölönkatu 11-15 A 117 a
00100 Helsinki, Finland
Business ID: 3456649-1
Email: contact@nxtstride.com

Supervisory authority:
Office of the Data Protection Ombudsman (Tietosuojavaltuutetun toimisto)
PO Box 800, 00531 Helsinki, Finland
tietosuoja.fi

This Privacy Policy applies to Title.Stream and Sports-Veritas.com, both operated by NxtStride Finland Oy.